Privacy Policy and Privacy Statement

Interiman Group | August 2026

This Data Protection Policy and Privacy Notice (hereinafter: ‘Privacy Notice’) applies to the Interiman Group and to the Group’s companies in Switzerland and abroad (hereinafter ‘the Group’s companies’), as well as to the brands they operate.

1.1.1 The Interiman Group’s data protection principles

When you provide your personal data to the various Group companies, you grant us permission to use this information to the extent necessary to fulfil the contractual obligations binding upon us and in connection with the use of our websites. The Interiman Group treats this information as confidential and only discloses it to third parties for the intended purposes.

With this privacy policy, we aim to provide users of our websites, candidates and our employees with the necessary information regarding data protection within the Group’s companies. We naturally comply with the legal provisions of the Federal Act on Data Protection of 25 September 2020 (FADP; SR 235.1), Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data, on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation; GDPR) and other applicable legal provisions.

This privacy policy explains the purposes for which and the manner in which we process personal data, who has access to this data and to whom it is disclosed. We also inform you of your rights in relation to your personal data.

Each individual company within the Interiman Group is responsible for processing within the meaning of the FADP (regardless of whether you have a contractual relationship with it or not). However, your personal data is centralised at Interiman Group Services SA, Avenue des Baumettes 7, 1020 Renens (Switzerland), which undertakes to comply with this policy. Our various systems are secured against loss, destruction, theft, disclosure or alteration of data by unauthorised persons. Our various data storage systems ensure confidential processing and comply with the technical and organisational measures for data protection (Art. 8 of the FADP). The Interiman Group points out that the transmission of data over the internet (e.g. when communicating by email) may be vulnerable to security breaches. It is therefore not possible to completely protect data from access by third parties.

1.1.2 What data do we collect?

We collect your contact details (name, postal address, email address and telephone numbers). When you use the websites of the Group’s companies or of our suppliers’ applications (Medicalis Easytime, Hotelis Easytime, Easytime Flexsis Suisse, Easytime Flexsis Schweiz, Easytime by Albedis, SPS Easytime, Easytime), we collect information about your usage (IP address, date and time, service requested, etc.). If you have a personal account, we collect the necessary information, such as your login and password.

It is also possible that certain providers, who provide services on our behalf and exclusively in accordance with our instructions, may use cookies. For further information, please consult the cookie policy of the relevant provider.

We also collect the necessary information, which is usually contained in a CV, insofar as this is required to create an account or to carry out the application process. This information includes the following:

For candidates who register and submit their application

Your date of birth, gender, nationality and residence permit
Your professional qualifications listed in your CV and provided to us that are relevant to a potential role
Where you provide them to us, your photograph, extracts from your criminal record and debt collection register

For employees who are currently working or have worked for us

Your bank details, your AHV number and the information contained on an identity document
The contractual, salary, tax or other information required to administer your contract and enable us to fulfil our obligations as an employer (hours worked, holiday entitlement, reports of illness and accidents, etc.)
Where you provide them to us, the contact details of your emergency contacts.

Data processing also extends to sensitive personal data within the meaning of Article 5(c) of the Federal Act on Data Protection (FADP) or to special categories of personal data within the meaning of Article 9 of the GDPR. Data requiring special protection includes political views, religious beliefs, physical or mental health, or a photograph revealing ethnic origin. If you provide such information in your application documents, you expressly agree that we may store, process and disclose this information confidentially and exclusively for professional purposes.

1.1.3 What do we do with this information?

We carry out all our processing in accordance with the legal bases applicable to us, which fall into one of the following categories:

Your consent, as evidenced by a signed document (consent form, registration form, assignment contract, framework agreement, or email correspondence)
Compliance with a legal, regulatory or contractual requirement (such as ensuring the processing of your wages or social security contributions)
Our legitimate interests, as described in the following section

We use your personal data to:

Manage our contracts with you,
Process and pay advances or wages,
Manage our client-supplier relationships when we put forward your profile,
Send you, for example, notifications about job vacancies, newsletters or other communications relating to our activities and services,
Provide you with information about job vacancies matching your profile, our services, events, surveys, newsletters, market research, satisfaction surveys and other services or offers that may be of interest to you,
Create and manage your accounts on our websites and applications,
Protect ourselves against fraud and other unlawful activities by seeking to detect and prevent them, and to defend ourselves in the event of legal proceedings or other claims,
Operate, evaluate and improve our activities (including the analysis, optimisation and further development of our services; the management of our communications; data analysis; the use of artificial intelligence tools to support certain processes, in particular in analysis, information processing, the automation of tasks or the improvement of our services, subject to appropriate technical and organisational measures; and the performance of internal functions such as accounting, etc.),
Respond to your various enquiries and/or complaints,
Comply with applicable legal requirements, industry standards, our contractual obligations and our internal policies.

In addition to the activities mentioned above, if you are a candidate and have an account on our websites or have applied via one of our websites, we also use your personal data – always in confidence – to:

Assess your suitability and qualifications as a candidate for a potential role,
Offer you employment and work opportunities,
Provide you with HR services, including benefits schemes, placement services, payroll, performance management and disciplinary measures,
Offer you additional services, such as further training, career guidance and career reorientation services, with the support of our various companies,
Carry out statistical data analyses, such as analysing our pool of candidates and temporary staff; assessing individual performance and skills, including the evaluation of job-related competencies; identifying skills gaps; matching individuals with potential employment opportunities as well as analysing ‘pipeline data’ (trends relating to recruitment practices), where appropriate also using artificial intelligence tools as decision-making aids, without any decision with legal consequences being based solely on automated processing, unless permitted by law or your consent has been obtained.

We may also use your information for other purposes, provided that we inform you specifically of this, at the latest at the time this information is collected. Your consent to such use will always be sought.

1.1.4 What are our legitimate interests?

Interiman Group’s legitimate interests in processing your personal data are, in particular, the following:

Detecting and preventing fraud;
Improving the security of our network and information systems;
Analysing, optimising, further developing or, more generally, adapting our services;
Gaining a better understanding of how our visitors interact with our websites;
Direct marketing purposes and measuring the effectiveness of promotional and advertising campaigns;
Sending postal communications that we consider to be of interest to you.

Whenever we process data for these purposes, we take great care to ensure that your rights are taken into account and safeguarded. You have the right to withdraw your consent at any time.

1.1.5 How long do we retain your data?

We retain your personal data in our systems for as long as is necessary for our processing activities and to fulfil our legal obligations.

1.1.6 What do we disclose?

We do not disclose the personal data we collect about you, except in the cases described in this privacy policy or on the basis of specific clauses provided in the context of certain activities, with your consent.

To ensure the proper provision of our services, your personal data may be shared between companies within the Group, with client companies of the Interiman Group or with recruitment consultants.

Furthermore, we may share your personal data with our service providers, who provide services on our behalf and exclusively in accordance with our instructions. Our service providers are contractually bound by the Group companies to maintain confidentiality and to comply with legal provisions relating to data protection. Furthermore, we do not permit these service providers to use or disclose your personal data, except for the purpose of providing the aforementioned services on our behalf or to comply with legal requirements. It may occur that companies within the Group transfer personal data to service providers whose registered office is located outside Switzerland or outside an EU Member State and which therefore do not meet the EU’s standard level of security. In such cases, the Interiman Group takes the necessary precautions to ensure that any company not based within the EU that processes your personal data provides adequate protection for the processing of the data transferred. Upon request, and to the extent required by applicable law, the Interiman Group will inform you of the countries to which your data is transferred or may be transferred, as well as the appropriate safeguards put in place to ensure an adequate level of protection (for example, standard contractual clauses). It is possible that the relevant service providers may, in turn, engage subcontractors to provide their services.

Provided that the subcontractor in question processes your personal data in Switzerland, within the European Economic Area, or in a country outside the European Economic Area which has legislation ensuring an adequate level of protection within the meaning of Article 16(1) of the Federal Data Protection Act (FADP), we permit such processing. Where the subcontractor in question is required to process your personal data in a country outside the European area which does not have legislation guaranteeing a level of protection equivalent to that in Switzerland, we permit such processing on condition that this company complies with the legal requirements (Art. 16 et seq. of the FADP and Art. 28 and 44 to 49 of the General Data Protection Regulation (GDPR)). In both these cases, you expressly consent to such a transfer in order to ensure the proper functioning of our services. In particular, you may withdraw your consent at any time and request the erasure of your data; however, please note that such a withdrawal may impair or even render impossible the provision of all or part of the services offered by the companies within the Group (including Interiman Group Services SA), as well as any contractual relationships dependent thereon.

Finally, we may disclose personal data relating to you (1) where we are required to do so by law or in the course of legal proceedings; (2) to law enforcement authorities or in response to a lawful request for disclosure; and (3) if we believe that disclosure is appropriate to prevent bodily harm, damage or financial loss, or in the context of an investigation into suspected unlawful or fraudulent acts.

1.1.7 Your rights

The ‘right of access’ enables you to access your personal data held by Interiman Group Services SA at any time. You also have a ‘right to rectification’ in respect of this data. You therefore have the right to have any inaccurate or incomplete personal data corrected or supplemented. You also have a ‘right to erasure’, which enables you to request that we erase your stored personal data or restrict its processing, insofar as this is compatible with the fulfilment of our legal or contractual obligations.

You may also, at any time, withdraw any declaration of consent you may have signed, which forms an integral part of this privacy policy. However, such withdrawal applies only to the future. It therefore does not affect the lawfulness of the processing carried out up to the date of withdrawal.

You also have the right to contact the relevant data protection authority. In Switzerland, this is the Federal Data Protection and Information Commissioner (FDPIC), Feldeggweg 1, 3003 Bern. If you are located within the European Economic Area, you may also lodge a complaint with the relevant supervisory authority in your country of residence or employment.

The protection of your data is of particular importance to us. If you have any questions regarding the exercise of your rights or this privacy policy, you may contact the data protection officer at Interiman Group Services SA, Avenue des Baumettes 7, 1020 Renens, at the following email address: dpo@interiman-group.ch.

1.1.8 Updates to our Privacy Policy

This privacy policy may be updated at any time to reflect changes to our data protection practices or the legal framework. In the event of significant changes, we will endeavour to notify you, in particular by posting a notice on our website. In all cases, the privacy policy published on the Interiman Group website shall prevail (https://www.interiman-group.ch/en/privacy-policy/).

1.1.9 How to exercise your rights

To exercise your rights or request the erasure of your data, you may send an email to the following address:

dpo@interiman-group.ch

Please note that exercising your right to object or withdraw consent may affect our ability to provide services to you. You may reverse your decision at any time.

As a reminder: the Interiman Group does not charge candidates any registration fees. Should you therefore suspect that you have been the victim of a fraudulent attempt, please contact us as soon as possible via the address given above.

If you have any questions about this privacy policy, any concerns regarding data protection, or wish to exercise your rights, you can contact the Data Protection Officer at Interiman Group Services SA, Avenue des Baumettes 7, 1020 Renens, at the following address: dpo@interiman-group.ch

Documents

downloadConsent form